• COMMUNICATION: All booking requests / communication to models needs to be run through a contact at the agency. No contacting models directly (social / text / call), except for on-set emergencies.
• ON SET: All details for a shoot need to be provided and accepted by the model beforehand. Any on-set changes in terms of product, or outside the scope of the original booking are subject to pre-approval and additional rate negotiations.
Examples:
Shooting swimwear when agency/model are not notified beforehand.
Having a model show their face/body when booked for hands only shoot.
Having a model shoot video when only still photography is negotiated.
Models should be provided with a private place to change such as a bathroom, changing tent, etc.
• BTS: Taking behind the scenes content is to be approved with the agency and model beforehand.
• COLLABS: Models booked for one client cannot be “shared” with another company/client/associated vendor without prior approval. These are subject to separate fees are to be negotiated beforehand.
• PORTFOLIOS: Creatives involved may publish content for their own portfolio/social as long as all talent and agency are credited.
• MODEL TIMES: The models “time clock” starts at call time and ends at release. Any prep such as makeup / outfit changes / set changes are to be included in their time.
• BREAKS: It is customary for production to provide meals for full day bookings. If production provides lunch and the model is expected to eat in/at the set/location area, shoot time all be billed straight through. If models are permitted to leave and come back for an hour break, the lunch hour will not be billed. Arrangements must be made in advance.
• FEES: Fees negotiated on project basis Buyouts and usage to be negotiated separately. A service charge of twenty percent (20%) will be added to all non-Union projects, including but not limited to: talent fees, use fees and renegotiated fees.
• SESSIONS:
- Day rate (studio) based on an 8 hour day
- Day rate (location) based on a 10 hour day
- Extended rates: time-and-a-half apply after 8 hours (studio) and 10 hours (location)
- Hourly approved with pre-negotiation, rounded up to nearest 30 minutes.
• TRAVEL: Agency must be notified of any shoot taking place outside the County of the Agency you're working with in advance, as these are subject to travel fees.
• CANCELLATION POLICY: On confirmed bookings; within 1 business day, FULL FEE. Within 2 business days, HALF FEE. For Direct bookings that involve pre-booked hotel and flight fees, FULL FEE within 5 business days for multiple-day and/or booked travel.
• USAGE: All rights granted are contingent upon receipt of all fees including agency service charges. Additional usage fees must be negotiated for billboards, posters, packaging, POP's, national retail/magazine advertisements, international usages, stills for television/film, broadcast local or national, web usage, exclusivity, and use of actual names and or other specialized uses.
• AI / LIKENESS: To digitally replicate a talent's likeness, voice, performance, or to train an artificial intelligence system designed to generate new visual, audio, or audiovisual content requires additional negotiation for added usage. Any attempts to acquire the rights noted above are void and unenforceable until terms have been negotiated with The Option Agency.
• RELEASES OR AGREEMENTS: Talent will not sign a release without the Agency's permission. Any release signed without Agency permission or consent will be considered void. Releases are valid upon receipt of payment including usage fees and service charges.
• CLIENT RESPONSIBILITY: Provide agency with complete billing information prior to the booking, including usage. Provide agency with exact hair/makeup wardrobe requirements, shoot location, time and date. Styling and camera-ready fees may apply. When booking weather-permit, this must be made in advance, with specific weather conditions noted, and backup date. Terms negotiable. Client or Talent should report any complaints promptly during the course of the booking. Complaints will not be considered in retrospect.
• PAYMENTS: If you are a first time client, Option may request a credit card payment of half or entire invoice to establish payment history. If invoice is at or less than $500, Option requires a credit card to be held and charged in the event of nonpayment. Credit card payments will be processed through our accounting office. Otherwise, Option will collect model vouchers and issue an invoice that is to be paid within 21 days of receiving the billing via check by mail. If you are paying your invoice(s) with a VISA or MC, a bank processing fee will be added to the billing total.